MINUTES OF THE MEETING OF THE STOKE PARISH COUNCIL HELD ON WEDNESDAY 5 JANUARY, 2011 AT 7.00 P.M. AT THE VILLAGE HALL MALLARD WAY LOWER STOKE.




PUBLIC SESSION NOT PART OF THE PARISH COUNCIL MEETING.
No members of the public were present.  

PUBLIC DISCUSSION ON ANY AGENDA ITEMS (NEW STANDING ORDERS)
No members of the public were present. 

PRESENT: Councillors: Cllr B Stone Chairman, Cllr Mrs M Elmes Vice Chairman Cllr Mrs P Wade, Cllr Mrs J Cherry, Cllr G Barron, Cllr G Blackman, Cllr J Luck, Mr R Morrad Clerk.

1. APOLOGIES FOR ABSENCE.
 
Min 780:11. All members were present.

2. DECLARATIONS OF INTEREST FOR ITEMS ON THE AGENDA EITHER PERSONAL OR PREJUDICIAL.

Min 781:11. None received.

3. MINUTES. 

      Min 782:11. The Minutes of the Meeting 765:10 to 779:10 held on 1 December 2010, copies of which had been previously circulated to members, were proposed by Cllr Mrs P Wade, seconded by Cllr Mrs M Elmes, resolved to accept as a true record and signed by the Chairman. 

4. PLANNING APPLICATIONS REGISTERED FOR DECISION, AND DECISION REPORTS FROM MEDWAY COUNCIL RECEIVED.

Cllr Mrs P Wade declared a personal interest in MC/10/4540 4 Herbert Court.

Min 783:11. MC/10/4548 Outline application for demolition of site workshop garage, plus garage block and the construction in lieu of 2 in number pairs of semi-detached 3-bedroom houses and a single detached 4 bedroom house, all with associated off-road parking, waste storage and private amenity space. Members support the application.

Min 784:11. MC/10/4540 4 Herbert Court. To extend the planning permission MC2007/2128 Installation of new entrance door to front.  Members support the application.

Medway Councils Planning Department to be informed. Action Clerk. 





5. CORRESPONDENCE.

Min 785:11. Appendix B. copies of which had been previously circulated, listed all reports and circulars received. The clerk read out items from the list highlighting various issues and answered members’ questions. The following actions were resolved: That Cllr Mrs M Elmes will provide a light buffet for Medway Council’s Rural Liaison Meeting which is to be held in Stoke Village Hall on the 18th January at 6.00pm.The clerk was requested to open the hall, set up the tables and chairs and close up and pack away the tables at the end of the proceedings. Action: Clerk.

6. MONTHLY ACCOUNTS & BANK RECONCILLIATION. 

Min 786:11. The monthly accounts were proposed by Cllr G Baron  seconded by Cllr Mrs M Elmes, and resolved that the said Accounts, a copy of which had been previously circulated to Members, as set out at Appendix C be approved for payment: Action: Clerk.

7.  REPRESENTATIVES REPORTS ON OUTSIDE BODIES

Min 787:11. No reports were received.

8. PLAY PARKS WORKS & CONTRACTS.

Min 788:11. The clerk reported that no damage had been found and that very little litter is being left around. Arrangements to have the annual safety inspection in March are to be made. Action Clerk.

9. WEB SITE/IT.

Min 789:11. The clerk reported that the Parish web site received 282 hits in December.


10. HIGHWAYS & TRANSPORTATION

Min 790:11. Concerns were raised about the amount of dog faeces both in the streets and paths in all parts of the village. Fly tipping is to be reported again in both Newhall Farm Road and in the lay-by on the Grain Road on the A228.  Action: Clerk.  


11. STOKE CAR PARK LEASE.

Min 791:11. The new lease has not been issued by Medway Council yet due to the insurance situation on the clothes recycling bin in the car park. The clerk was requested to progress the situation. Action: Clerk.


12. COUNCIL MEETING DATES FINANCIAL YEAR 2011/12.

Min 792:11. A programme of proposed meeting dates for the financial year 2011/12 that had previously been circulated to members was resolved to accept. Effective from the 6th April this will be placed on all the notice boards and the web site. Action Clerk. 


13. NEWSLETTER.

Min 793:11. The following items were agreed to be placed in the January newsletter. A statement from Mrs Madge Button; date of the next Parish Council meetings; Play Park inspection and the general good condition it is in; Dog faeces.


14. A. O. B. AT THE CHAIMANS DISCRETION NO MOTIONS MAY BE PROPOSED NOR DECISIONS TAKEN UNDER THIS ITEM BUT IF MEMBERS WISH THEY MAY BE AGENDERED AT THE NEXT MEETING.

Min 794:11. None.

The next meeting will be held on Wednesday 2nd February 2011. 

There being no other business the meeting closed at 7.45 pm

Signed…………………………………………..Chairman
On the………….Day of………………….2011   



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