MINUTES OF THE MEETING OF THE STOKE PARISH COUNCIL HELD ON WEDNESDAY 1 JULY 2009 AT 7.00 P.M. AT THE VILLAGE HALL MALLARD WAY LOWER STOKE.




PUBLIC SESSION NOT PART OF THE PARISH COUNCIL MEETING.

No members of the public were present.

The meeting commenced at 7.00 pm.

PRESENT: Councillors: Cllr B Stone Chairman, Cllr Mrs M Elmes Vice Chairman, Cllr Mrs P Wade, Cllr G Blackman, Cllr G Barron, Cllr J Luck, Mr R Morrad Clerk.

1. APOLOGIES FOR ABSENCE.
 
Min 524:09. Cllr J Peters Was not in attendance.

2. DECLARATIONS OF INTEREST FOR ITEMS ON THE AGENDA EITHER PERSONAL OR PREJUDICIAL.

Min 525:09. None declared. 

3. MINUTES. 

      Min 526:09. The Minutes of the Meeting 508:09 to 523:09 held on 3 June 2009, copies of which had been previously circulated to members, were proposed by Cllr Mrs P Wade, seconded by Cllr Mrs M Elmes and resolved to accept as a true record and signed by the Chairman. An update from the minutes was given by the clerk to members questions.


4. PLANNING APPLICATIONS REGISTERED FOR DECISION, AND DECISION REPORTS FROM MEDWAY COUNCIL RECEIVED.

Min 527.09: Planning Appendix A; copies of which had been previously circulated were noted. Members noted that MC2009/0240. Demolition of the existing Public House and redevelopment of the site with 12 dwellings has not yet been determined by Medway Council.

5. CORRESPONDENCE.

Min 528.09: Appendix B. copies of which had been previously circulated, listed all reports and circulars received. The clerk read out items from the list highlighting various issues and answered members' questions. The following actions were resolved. It was agreed that the clerk purchase the latest edition of Local Council Administration - Arnold Baker 8th Edition at £59. The clerk is to write to Medway Council supporting its proposed new Fouling of Land by Dogs Order 2009. It was agreed that the clerk should purchase a Laminator at a cost of £19.99 in order to laminate all notices in future. Action Clerk. 

6. MONTHLY ACCOUNTS & BANK RECONCILLIATION. 

Min 529.09: The monthly accounts were proposed by Cllr Mrs M Elmes, seconded by Cllr Mrs P Wade, and resolved that the said Accounts, a copy of which had been previously circulated to Members, as set out at Appendix C be approved for payment. Action Clerk.

7. REPRESENTATIVES REPORTS ON OUTSIDE BODIES

Min 530.09: Cllr Mrs M Elmes reported on the Rural Liaison meeting held in Allhallows. This included an interesting meeting from the Environment Agency regarding the effects of global warming and the rising sea levels predicted in the area. A further barrier is to be put up near the existing one. An explanation of flood plain management was explained. A talk on the Guide to Developing Communities was given. The lack of burials provision on the Peninsular was discussed. An update on the Local Transport Plan was given. An Allhallows Parish Council representative gave a talk about activities in the village.

Cllr G Blackman gave a report from the KALC area meeting. He said that two new members had joined the committee. One had reported that the Military are looking for a logistics centre. Clive Powell is returning to work for the KALC again.

Cllr G Blackman gave a report from the last Police Liaison meeting. The meeting was disappointed that the new Inspector Alland was not able to attend. He is to be requested to attend the next meeting. The area is still low on PCSO's and P C Ann Jeffery is not able to cover the area as she was used to be able to do.  This is due to other operation duties it is understood. The climate camp protest due to be held on the 4th July seems to be a much lower key event that the last one. It is understood that only Kent police will be in attendance.     

8. PLAY PARKS WORKS & CONTRACTS.

Min 531.09: The clerk reported that he is still waiting for quotations for the raising of the fence height in part of Heron/Mallard Way Park. A quotation for further anti pigeon strips to be placed on the swings at Upper Stoke is to be sought as they seem to be very successful in Button Drive Park. The clerk was requested to progress. Action Clerk. 

9. WEB SITE/IT.

Min 532.09: The clerk was unable to obtain the number of site hits for June as the meeting only took place on the 1st July. Clerk to obtain for the next meeting. Action Clerk.  




10. HIGHWAYS & TRANSPORTATION

Min 533.09: The clerk was requested to progress the B.T. inspection plates again as they have still not been raised to the Highway level. The two footpaths from Middle Stoke to Upper Stoke have not been reinstated to a satisfactory condition; this seems to be since the new farmer has taken over the land at Mr Betts land. It was also agreed to ask British Gas that now that works on the new gas pipe line is completed the council wish to know when the highway damaged by them in Allhallows Road Lower Stoke will be repaired. Action Clerk.

11. NEWSLETTER.

Min 534.09: Items for inclusion are from the meeting minutes. Plus the B T Inspection plates. Medway Council's Dog fouling new Act.  It is to be noted that members were pleased that the play parks are being used to a large extent, especially Button Drive by the schools Pre School on nice days. Audit report. Action Clerk.

12. CLERK REPORT.

Min 535.09. The clerk reported that the District Auditor had given the Parish Council a good report with no changes to the procedures necessary. Members thanked the clerk for keeping the accounts in order. 

13. NEW BANKING FACILITIES.

Min 536.09. The clerk reported that he had completed his part of the application to open up an account with Nat West Bank. He said that the 3 members to be signatories had to complete the application form and then they together with the clerk are to have a meeting at the Hoo branch to complete the application. Identification will have to be taken along to this meeting. It was resolved that the signatories should be Cllr B Stone, Cllr Mrs M Elmes, and Cllr G Barron. It was agreed that the chairman is to coordinate the meeting after members have completed their sections. Action Cllr B Stone/Mr R Morrad.

14. PARISH WALK.

Min 537.09: The clerk read out an email from Mr Marshall who had lead the walk explaining what had happened. It was agreed that this be put into the newsletter and that a letter be sent to Mr Marshall thanking him for all the work he had put into arranging this very successful walk and that they look forward to next year. Action Clerk. 

15. RURAL LIAISON 2009/10 PROJECTS

Min 538.09: Members confirmed that last years bid for a litter bin for Upper Stoke Park be left in as no decision on this allocation has been made by Medway Council yet. This financial year's project should be to support the cost of fence improvements in Mallard/Heron Way Park. Action Clerk.  


16. CAR PARK CLEANING CONTRACT AGREEMENT

MIN 539.09: from the 6th July the car park will be cleaned every Monday morning in future.  Cllr Mrs. P. Wade will monitor the situation.  Cllr B. Stone will contact Cllr Filmer to enquire about arranging for Medway Council to empty the rubbish bin.  Action: Cllr Mrs. Wade/Cllr Mr. Stone

17.  ITEMS DELEGATED TO THE CLERK FOR ACTION (STANDING ORDER No 30) 

Min 540.09: None.

18. A. O. B. AT THE CHAIMANS DISCRETION NO MOTIONS MAY BE PROPOSED NOR DECISIONS TAKEN UNDER THIS ITEM BUT IF MEMBERS WISH THEY MAY BE AGENDERED AT THE NEXT MEETING.

Min 541.09: None.

The next meeting will be held on 2nd September 2009. 

There being no other business the meeting closed at 8.25pm


Signed..................................................Chairman
On the.............Day of......................2009   



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