CLERK: Mrs J Allen, 50 Pepys Way, Strood, Rochester, Kent, ME2 3LL
Telephone/Fax 01634 710086.

I hereby give notice of an extraordinary meeting of Stoke Parish Council to be held at the Village Hall, Mallard Way on Wednesday 4th March 2020 at 7.00pm.

Jenny Allen ~ Clerk sig2

Part A

Public discussion (not part of the meeting) where any member of the public may discuss any item. No motions may be proposed nor decisions taken, but matters raised by the public may be placed on the agenda for the next meeting.

Part B

Public discussion on any agenda items. In line with standing order (3) e members of the public are permitted to make representations, answer questions and give evidence in respect of any item of business included in the agenda. This shall take place at this part of the meeting for a maximum of 30 minutes. Following this member of the public are not permitted to speak or to take part in the business of the Parish Council.



Apologies for absence
Members who cannot attend a meeting shall tender their apologies to the Parish Clerk prior to the meetings, under Section 85(1) of the Local Government Act 1972, the members present must decide whether the reason(s) for a member’s absence shall be accepted.


To receive Declarations of Interest and Dispensations
To receive Declarations of Interest in respect of matters contained in this agenda, in accordance with the provisions of the Localism Act 2011 in respect of members and in accordance with the provisions of the Local Government Act 1972 in respect of officers. To consider any Dispensation requests received by the Parish Clerk and not previously considered.


Disclosure of any other business of an urgent nature
Additional items to be discussed that have risen since the publishing of the agenda. No votes on these issues to take place.


Minutes from the previous Parish Council Meeting
To receive and approve the minutes from the Parish Council meeting held on Wednesday 5th February 2020.


Matters arising from the Minutes not otherwise on the Agenda


Planning Applications – Appendix A
a).     Applications.
b).     Decisions.
c).     Appeals and Other Matters.


Finance – Appendix B
a).    To agree financial performance against the budget for February 2020.
b).    Update of account(s) for 2019/20 including payments received.
c).    Accounts paid since the last meeting to be ratified.
d).    Accounts for payment.
e).    Payment requests to be discussed for approval and payment.
f).     To receive a copy of the 2019 Financial Regulations.
g).    To receive a quotation for a new accounting software package to aid the Clerk with the
2019/2020 Audit.


Grant Applications
To discuss any grant applications received since the last Parish Council meeting.


Management of the Council’s land and property – Appendix C
a).       Playparks
            i     Allhallows Road Playpark.
            ii    Heron Way Playpark.
            iii   Upper Stoke Playpark.
b).       To receive a copy of the play park`s tree`s insurance inspection details.


Highways & Transportation - Appendix D
To receive and discuss any reports relating
a).      Footpaths.
b).      Lighting.
c).      Highways and verges.
d).      Pot holes.
e).      Fly tipping.
f).       School Warning Signs.


Representative Reports
To receive any outside body reports from representatives of the follow committees:
a).     KALC
b).     Rural Liaison
c).     Village Hall Committee


Communications – Appendix D
a).     Update on the operation and usage of the Parish Council’s existing website.
b).     Update on the construction of the Parish Council’s new webpage.
c).      Update on the creation of new Clerk and Parish Councillor email addresses.


External Contractors
To discuss and approve any new work requests or discuss any existing orders for either:
a).      J R Brickwork.
b).     Eastborough Landscapes.


a).       To receive a copy of the proposed 2019/2020 general Risk Assessment.
b).       To receive a copy of the revised 2019/2020 Standing Orders.
c).        To discuss the introduction of an antiracism policy.


Village Hall Car Park
To discuss the security of the Village Hall car park.


Village Voices Publication
To review items that could be used to place an article in the next edition of the Village Voices Publication.




Reports and Circulars


Date of next meeting


Parish Council Meeting Dates Financial Year 2019/20

Dates may vary due to Circumstances.
All meetings commence at 7.00pm and are held in Stoke Village Hall.

Wednesday 3rd April 2019
(Standard Monthly Parish Council Meeting)

Wednesday 22nd May 2019
(Annual Parish Meeting followed by Annual Parish Council Meeting)

Wednesday 5th June 2019
(Standard Monthly Parish Council Meeting)

Wednesday 3rd July 2019
(Standard Monthly Parish Council Meeting)


Wednesday 4th September 2019
(Standard Monthly Parish Council Meeting)

Wednesday 3rd October 2019
(Standard Monthly Parish Council Meeting)

Wednesday 6th November 2019
(Standard Monthly Parish Council Meeting)

Wednesday 4th December 2019
(Standard Monthly Parish Council Meeting)

Wednesday 8th January 2020
(Standard Monthly Parish Council Meeting)

Wednesday 5th February 2020
(Standard Monthly Parish Council Meeting)

Wednesday 4th March 2020
(Standard Monthly Parish Council Meeting)


Cllr Mrs M Elmes Vice Chairman.

All Parish Council proceedings may be viewed on our Web site

This notice will be placed on all notice boards.


Quick information:
Your Parish Councillors are: Cllr B Stone - Chairman, Cllr G Blackman - Vice-Chairman, Cllr G Barron, Cllr R Bridge, Cllr J Wallace, Cllr R Morrad
Police Contacts: The local officer for Stoke and the Peninsula is PCSO Sean Alderton. Non-urgent crime reports and enquires call 101. Still use 999 for all emergencies.