CLERK: Mrs J Allen, 50 Pepys Way, Strood, Rochester, Kent, ME2 3LL
Telephone/Fax 01634 270270.

I hereby give notice of a meeting of Stoke Parish Council to be held at the Village Hall, Mallard Way on Wednesday 6th March 2019 at 7.00pm
Jenny Allen ~ Clerk sig2

Part A

Public discussion (not part of the meeting) where any member of the public may discuss any item. No motions may be proposed nor decisions taken, but matters raised by the public may be placed on the agenda for the next meeting.

Part B

Public discussion on any agenda items. In line with standing order (3) e members of the public are permitted to make representations, answer questions and give evidence in respect of any item of business included in the agenda. This shall take place at this part of the meeting for a maximum of 30 minutes. Following this members of the public are not permitted to speak or to take part in the business of the Parish Council.



Apologies for absence


Declaration of any Pecuniary or Personal Interests
In line with the Code of Conduct for the meeting, plus alterations to the register.


Minutes from previous Parish Council Meeting
To receive and approve the minutes of the meeting from the 6th February 2019.


Disclosure of any other business
Additional items to be discussed that have risen since the publishing of the agenda. No votes on these issues to take place.


Planning Applications
To receive and discuss any planning applications or decision reports received from Medway Council since the last meeting.


Clerk’s Report
Report by Clerk in relation to progress made since the last meeting


Report by the Clerk in relation to any correspondence received in the office since the last meeting.


a). To oversee and approve any receipts received since 06/02/2019
b). To authorise and approve any long-term standing orders / direct debits
c). To discuss and approve payment(s) for an invoices received since 06/02/2019
d)  To oversee and approve any debit card usage since 06/02/2019
e). To oversee and approve the evolving bank balance(s) and the monthly budget monitoring
     report, already circulated to all members by the Clerk.


Representative Reports on outside bodies
To receive any reports by members on outside bodies.


Play Parks Contract
a) Report by the Clerk to update members on the condition of the parks, play equipment and related contractor.

b) To discuss the quote recieved to replace the remaining wooden slats on the toddler bridge at Heron Way.


Website and IT
Report by the Clerk to update members on the operation and usage of the Parish Council’s website (report already circulated to all members).


Highways & Transportation
To receive and discuss any reports relating to the upkeep/ maintenance of the Parish's footpaths, lighting, highways and verges, including reports of any new pot holes and fly tipping


J R Brickwork
To discuss and approve any new work order requests for J R Brickwork.


Village Hall Report
To receive and discuss any reports relation to the Village Hall.


Annual Parish Meeting
To discuss/arrange a plan of action for the forth coming Annual Parish Meeting


Village Voice Article
To review items that could be used to place an article in the next edition of the Village Voice


Any other business (no votes may be taken)


Date of next meeting







Parish Council Meeting Dates Financial Year 2017/18

Dates may vary due to Circumstances.
All meetings commence at 7.00pm and are held in Stoke Village Hall.

April 4th 2018 1st Wed  

May 2nd 2018 1st Wed (AGM & Annual Parish Meeting)

June 6th 2018 1st Wed

July 4th 2018 1st Wed     
August (No Meeting Scheduled)

September 5th 2018 1st Wed

October 10th  2018 2nd Wed

November 7th 2018 1st Wed

December 5th 2018 1st Wed

January  9th 2019 2nd Wed

February  6th 2019 1st Wed

March  6th 2019 1st Wed


Agreed 7th February 2018


Cllr Mrs M Elmes Vice Chairman.

All Parish Council proceedings may be viewed on our Web site

This notice will be placed on all notice boards.


Quick information:
Your Parish Councillors are:Cllr BStone - Chairman, Cllr Mrs M Elmes - Vice-Chairman, Cllr G Barron, Cllr P Tungate, Cllr Mrs Julia Cherry, Cllr G Blackman, Cllr R Bridge.
Police Contacts: The local officer for Stoke and the Peninsula is PCSO Sean Alderton. Non-urgent crime reports and enquires call 101. Still use 999 for all emergencies.